If a client is paying late, you need a routine, not a bad week. This is a Google Sheet that tells you which overdue invoice to chase first and what to do next, plus the reminder wording and checklists to do it calmly.

What you get:

• Invoice tracker (Google Sheet): balance, days overdue, stage and next action fill in automatically. A Today tab lists overdue invoices, oldest first. Day thresholds are editable to match your terms.
• Reminder messages (Google Doc): a heads-up plus four escalating emails, a 2-minute phone script, and replies to “we already paid”, “never got it”, “can’t pay it all” and “unhappy with the work”.
• Owner checklist and handoff note (Google Doc): pre-chase checks, a weekly 10-minute routine, owner-decision options, prevention tips, and a one-page summary for a bookkeeper or adviser.

Built for freelancers and 1-5 person agencies that invoice by hand.

Honest scope: this does not send emails, connect to accounting software, collect payments or guarantee anyone pays. It is not legal or collections advice. Check your contract before adding a late fee or pausing work. You make your own copies of the Sheet and Docs, replace the sample rows, and send every message yourself.