A complete first-response desk for your inbox, in one n8n workflow - the exact flow our reception bot runs in production. Import one JSON, connect Gmail and Google Calendar, paste one free API key.
What it does with each inquiry:
AI classification - Quote Request / Scheduling / Pricing / Other. Rename in plain English.
Polite reply draft - written into your Gmail Drafts. You review, tweak, send. Nothing is sent automatically.
Tentative booking - “next Wednesday around 10am?” becomes a [Tentative] event on your Google Calendar, date resolved.
Team notification - one summary email: category, draft, preferred date, sender. Loop-protected.
What changes: an inquiry becomes a classified, drafted, calendar-held response about 10 seconds after arriving. You just read the draft and press Send.
Why: production-tested daily, with fixes for classic n8n+Gmail pitfalls. Free AI (Groq free tier, no credit card). ~30 minutes to set up, no coding. Only drafts and tentative events. Updates included.
What you get: 1 n8n workflow JSON (7 nodes) + README (setup, 2-minute test, troubleshooting, AI-provider swap).
Requirements: n8n (Cloud free trial works), Gmail, Google Calendar, and a free Groq API key.
Need a custom workflow? We take commissions: https://www.fiverr.com/aijidokalab
License: unlimited personal and commercial use. No redistribution or resale.