Welcome to TherapyKit Pro. Here's how to get the most out of your membership.

What you get

📁 Template Downloads — Head to the "Template Downloads" tab to grab all current templates. New ones drop monthly.

💬 Therapist Community — The chat is where we connect. Ask questions, share wins, request templates. Everyone here is a licensed professional — no fluff, no gatekeeping.

📣 Templates & Updates — This feed is where I announce new templates, share workflow tips, and post updates.

Quick start

1. Download the Starter Pack — Go to Template Downloads and grab the "Practice Essentials" bundle. It includes intake forms, a session note template, and a billing tracker.

2. Introduce yourself in Chat — Tell us your specialty, practice setting, and the #1 admin task that drains your time. This helps me prioritize what to build next.

3. Request templates — If you need something specific, post it in chat. If 3+ people want it, I'll build it within 2 weeks.

What's coming next

• Insurance verification workflow (complete SOPs for the 10 most common payers)

• Telehealth tech stack setup guide

• Client onboarding automation template

Your time is too valuable for busywork. Let's fix that.

Research shows therapists spend 43% of their work time on non-clinical tasks. Here are the five biggest time drains and what to do about each.

1. Session documentation (avg. 15 min/client/session)

The problem: Writing notes after every session. It bleeds into your evening, your lunch, your next client's time.

The fix: Use a structured template with pre-filled sections. Your note should have 4 sections max: Presentation, Intervention, Response, Plan. Pre-populate recurring fields (diagnosis, treatment goals). A good template gets you from 15 minutes to 5.

2. Insurance billing (avg. 3-5 hours/week)

The problem: Claim submissions, denials, follow-ups, superbills. It's a second job.

The fix: Build a billing day workflow. Batch all billing tasks into one 90-minute block per week instead of scattered throughout the day. Use a tracking spreadsheet that auto-calculates your expected reimbursements so you catch underpayments fast.

3. Client intake (avg. 45 min per new client)

The problem: Consent forms, demographic info, insurance verification, clinical questionnaires — all handled manually.

The fix: Create a single intake packet that clients complete before the first session. Digital forms + a standardized checklist means you spend 5 minutes reviewing instead of 45 minutes collecting.

4. Scheduling and cancellations (avg. 2 hours/week)

The problem: Back-and-forth emails, last-minute cancellations with no policy enforcement, gaps in your schedule.

The fix: Enforce a written cancellation policy from day one. Send automated reminders 24 hours before sessions. Keep a waitlist of flexible clients who can fill same-day openings.

5. Practice management "admin creep" (varies)

The problem: Updating addresses, filing paperwork, organizing referral contacts, license renewals — small tasks that add up.

The fix: Create a monthly admin hour. One 60-minute block on the first Monday of every month. Batch all small admin into that window. Track recurring tasks on a simple checklist so nothing slips.

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Bottom line: You didn't get licensed to do paperwork. Systems solve this. If you want the actual templates and SOPs for all five of these — the session note template, billing tracker, intake packet, cancellation policy, and monthly admin checklist — that's exactly what TherapyKit Pro is built for.